Tour costs are given in good faith upon trip selection. Costs are per-person rates,
based on double occupancy. All tours offer a limited number of single rooms, and sometimes
a single supplement is charged. When possible, the travel company may keep a list
of single travelers who wish to share accommodations and can put individuals in touch
with one another to discuss possibilities.
Upon booking, a deposit is required. This may be charged to a credit card or paid
by check. The tour company bills the final payment typically 75-90 days prior to the
trip. Most companies accept either check or credit card for the final payment.
How is airfare handled? Many trips are priced without international airfare. You may choose to book your own
using connecting information provided by the travel company. This is a benefit to
you, as you may be able to utilize frequent flier miles or take advantage of specials
offered by airlines. Or, you may utilize airfare provided by the travel company. Since
we like to ensure that all details are taken care of for our passengers, we will almost
always recommend that you utilize the company's airfare so that all of your connections
and transfers are provided. The travel company will let you know the cost and flight
times prior to booking the arrangements. If you choose to book your own airfare, the
travel company can provide you with the appropriate transfer information. If you do not arrive when the scheduled transfers are provided, you are responsible
for handling this on your own (using the recommended ways of transfer the company
will provide to you).
Do I have to be a member of the K-State Alumni Association?
No, you do not have to be a member. We have lots of family members and friends who
travel with us. We would be pleased to have you as a member of the K-State Traveling
Wildcats family. Even if you are not a member, once you travel with us we now have
the capability to keep you up-to-date on future travel opportunities, so from time
to time you will receive other information from us. You are under no obligation –
it's just our way of wanting to keep you involved and aware of new trip offerings.
What tour companies do you work with?
The Association utilizes travel companies specializing in alumni and affinity travel.
Tour operators are researched for experience, safety, integrity, reliability and commitment
to alumni group travel needs. We have enjoyed a wonderful long-term relationship with
all of the companies we presently work with. You will find their service to be of
the utmost quality.
When are trips planned?
The travel program is planned on a calendar basis and contracted at least one year
in advance. Itineraries and details are given in good faith based on information available
at the time the trip is chosen. Reservations are on a first-come, first-served basis.
Often times we share the departure dates with other universities or affinity groups.
Brochure mailings are typically mailed 8-10 months prior to trip departure. If you
are not currently receiving our brochures and are interested, please fill out ouronline information request formor call 785-532-6260.
How do I learn more about a trip I'm interested in?
Our website offers information about each trip. Simply select a trip to view more
information. You also canrequest a full-color brochure. Our brochures are printed 8-10 months prior to trip departure. You also may call
and visit with us at 785-532-6260. Once you are booked on a trip, detailed information will be sent directly from the
Are there any physical requirements?
To enjoy your alumni travel experience to its fullest, we recommend that participants
be in good health and able to keep pace with the group. If you require extraordinary
assistance we recommend that someone who can provide the required assistance accompany
you. If you have questions about the physical requirements of individual tours, the
travel company passenger coordinator can provide detailed information about physical
demands for the trip.
Can I deviate from the schedule?
Absolutely! Many of our travelers choose to go early or stay longer. The travel company
can assist you with this. However, occassionally this does warrant a deviation fee
to adjust the airfare.
If your date doesn't work for me is it possible to go at another time?
Possibly. Some of our travel companies offer the same destinations several times throughout
the year. Although we'd rather you go with our group, we can check into the possibility
of openings on another date – just know you may not have any other K-Staters on your
How do I make a reservation?
Some of our trips have a link to a reservation form. You may request a brochure, which
has a reservation form with it that you can fill out and mail or fax to us. Or, you
can simply call us at 785-532-6260 and book the trip by phone.
What happens after I book a trip?
After booking, you will receive a confirmation letter and travel insurance information
from us as well as confirmation from the travel company. All travel documents will
come directly from the travel company. This includes destination information and detailed
itineraries, airfare documents, invoices for final payments and excellent detailed
information regarding everything you need to know prior to leaving (weather, clothing,
packing, etc). The Association serves as a liaison between you and the company, and
we are pleased to assist in any way we can.
What documents do I need for my trip?
A passport is required for all international travel. Make sure your passport is valid
beyond your return date. To apply for a passport, contact your local post office for
an application and instructions several months before your departure. If the trip
requires a Visa, information will be sent to you from the travel company.
When will I receive my final documents?
Your final documents will be sent to you directly from the travel company about a
month prior to your departure. It is imperative that you check your documents immediately
after receiving them to ensure that everything is included and accurate.
Does the Alumni Association offer travel insurance?
The Alumni Association partners withUSI Travel Insurance Servicesto offer travel insurance. Travelers are free to decide whether or not they would
like to purchase insurance and are not required to purchase insurance from USI.
Can I cancel and get a refund for my trip?
Be sure to read the cancellation policies that apply to your particular trip. Most
generally, penalties apply as a percent of the tour cost calculated by the number
of days prior to departure. Trip cancellation insurance can be a part of your travel
Terin Walters '05 Assistant Vice President of Development and Communications 785-532-5052